Apex Clearing is seeking a capable and hard-working Executive Administrative Assistant to support our senior executives in Dallas.

We’re looking for someone who:

  • Is pragmatic. You can quickly and intelligently prioritize tasks and requests
  • Is detail-oriented. You understand that the little things matter
  • Is passionate. You always do your best, and are always improving
  • Wants to make an impact. You’re looking to do amazing work. You’re all about helping employees be happier at work and perform at a superior level
  • Operates with integrity. You always conduct yourself with honesty and operate ethically. You say what you mean, and mean what you say

What you’ll do all day:

  • Live the culture.  Foster and maintain a clean, organized, comfortable, and fun office that promotes our brand and culture.
  • Support the team. Assist with recruiting coordination and hosting candidate interviews. Orient new team members. Coordinate and book travel and assist multiple executives with personal and professional tasks.
  • Support the business. Your time will be split between administrative responsibilities and serving as a strategic partner to your executives.  Assist them in executing their vision as well as company goals and metrics.

A few reasons why you might love us:

  • We’re a growing firm. The sky is the limit for Apex. We’re growing rapidly and have plenty of career opportunities to offer 
  • The team is really motivating. We have a fantastic team led by a dynamic group of executive leaders. You will get to partner with them daily as they provide direction for the firm.
  • Your work will be immediately impactful. The team needs you. You’ll be able to immediately have a positive influence on the business.

And a few reasons why you may not like working for us:

  • You don’t like change. You have to go with the flow in this role. The company is growing, the leaders are busy, so you have to be flexible for ultimate success in this position.
  • You’re not the collaborative type. Team work makes the dream work here at Apex. If you don’t like partnering with others, you probably won’t like working here.

The skills you’ll need to succeed:   

  • 2+ years professional experience in a related role
  • Experience working with senior leaders and executives
  • Clear, direct and diplomatic communication style.
  • Ability to adapt to the team’s culture and personality.
  • Ability to focus on detail without losing sight of the bigger picture.
  • Commitment to high-quality work.
  • Responsive to requests in a timely fashion.
  • Able to maintain a professional demeanor at all times.
  • Availability to work long hours and be reachable outside of normal business hours.
  • Conscientious approach to work and deadlines.
  • Proven ability to anticipate needs and be proactive in order to resolve issues.
  • High degree of professionalism and discretion
  • Trustworthy and able to perform under the highest ethical standards.
  • Competent user of MS Office
  • Coordinate and book travel (including flights and hotels) for a distributed team.
  • Manage office operations, including coordination with vendors and building management.
  • Manage calendar appointments and schedules for a handful of executives.
  • Assist multiple senior leaders with personal and professional tasks.

Apply for this Job

* Required

  
  


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Apex Clearing are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.