Are you an experienced Production Supervisor interested in overseeing a large Roto and Compositing team? You will manage multiple coordinators and with the department supervisors set up and establish department processes. Focusing on the big picture, but not losing track of the details.
What you’ll get to do:
- Create, maintain, update and drive the schedule for the group of departments you oversee.
- Ensure priorities set by the Production Manager are factored into this schedule.
- Working with the Department Supervisors, create scheduling templates that outline all tasks and deliverables for each specific department. Ensure the Production Coordinators understand how to work with these schedules.
- Support the Production Manager in creating the master schedule for production and contribute to the overall scheduling of the project.
- Develop processes and procedures for Production Co-ordinators to report on completion, variances, and progress of tasks on a day-to-day basis.
- Communicate schedule changes that affect other departments and deliverables to the other Production Supervisors and work with Production Supervisors and the Production Manager on solutions for such variances.
- Recommend to Production Manager the number of resources required to complete projects.
- Set milestones and deadlines, and priorities as advised by the Production Manager within the departments; clearly communicate these to the Production Co-ordinators and update, as required, with any variances.
- Assist the Associate Producer in completing accurate and timely Estimates To Complete (ETC) reporting.
- Responsible for delivery of all department reports as requested by Production Manager or Associate Producer.
- Understand all project tracking and asset management systems and demonstrate aptitude in working with these systems.
- Collate the task tracking reports supplied by the Production Co-ordinators (for their individual department) into a department overview; maintain and update this report.
- Be aware of status and progress of tasks within the department groups and be able to clearly report to the Production Manager or Associate Producer on these, at all times.
- Ensure that any material given out to studios or other third parties is accurately logged and tracked.
- Partner with Department Supervisors and Creative Leads to develop and document the appropriate review process, procedures and framework for each department group overseen; contribute towards efficiencies and improvements when possible.
- Oversee the coordination of department dailies and reviews.
- When requested by the Production Manager, set up and facilitate specific directors or studio reviews.
- Ensure Production Coordinators are following best practices, and accurate notes are taken at reviews and meetings.
- Identify issues in your department reviews that may affect other department groups; proactively share this information with the relevant people.
- Work closely with Production Manager, Department Supervisors and Creative Leads to accurately re-bid as necessary, providing solutions to reduce quotes.
- Conduct all activities with financial awareness. Where relevant, make recommendations for improvements to the Production Manager and Associate Producer.
- Maintain effective communication with the departments you oversee, peers and production management, to flag and address any issues relevant to the successful delivery of the production.
- Line-manage the Production Co-ordinator(s) and Production Assistant(s) on day-to-day basis ensuring all tasks are understood and executed. This includes but is not limited to: hands-on training/mentoring, and ensuring scheduling, tracking, and reporting tasks are seen to.
- Hands-on mentoring, coaching and development of Production Co-ordinators, ensuring they have the required equipment, training and support to best fulfil their roles.
- Provide Production Manager/ Artist Manager with information relevant for performance and salary reviews of Production Coordinators.
- Partner with Artist Management and Department Supervisors as required, for performance management of the team.
- Manage your department groups’ leave schedules ensuring all leave requests have been resolved, flag issues and propose solutions to the Production Manager and Associate Producer.
What you bring:
- 5 + years’ experience working within a production team in VFX, Animation Production, or a related industry.
- 3+ years’ experience supervising production staff.
- Senior production experience working on at least one feature animation or VFX project.
- Strong communication and interpersonal skills.
- Exceptional scheduling skills and working knowledge of database tracking software.
- Thorough understanding of live-action and CG based VFX workflows.
- Technical knowledge/experience in film formats, digital media and film techniques.
- Advanced knowledge of Microsoft Office, including Microsoft Excel; MS Project is a plus.
- Exceptional analytical and problem-solving skills; strong attention to detail.
- Proven organizational skills, including proactive prioritization, effective time-management and comfort level with rapid context-switching.
- Highly developed English written and oral communication skills.
- Strong attention to detail.
- Strong organisational skills, including the ability to prioritise and multi-task intermediate project management skills.
- Self-awareness: calm and focused presence and approach, even when under pressure and on deadlines.
- Ability to work independently as well as collaboratively within a team environment.
- Ability to inspire, mentor, and motivate the team.
- Demonstrates diplomacy and an ability to effectively work and communicate with all personality types.
- Demonstrates initiative, ownership and a proactive attitude.
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