Job Title: Facilities Coordinator

Department: Operations

Company: Andela Uganda

Reports To: Facilities Manager

Key Stakeholders/Interfaces:  Operations, Finance, Country Director

Position Summary:

This role includes maintaining all Andela buildings and grounds facilities. Supervision of tasks related to HVAC, electrical, plumbing, security, environmental, safety, procurement and custodial services. This position requires a team player attitude, excellent interpersonal and communication skills, attention to details and project coordination. The Facilities Associate should have the ability to collaborate with and support all stakeholders/interfaces.

Major Responsibilities:

  • Direct and plan essential central services such as reception, security, catering and other services.
  • Conduct periodic facilities users satisfaction survey and ensure the correction of area of dissatisfaction  
  • Develop and track monthly spending budgets and prepare reports detailing budgeted amounts versus actual spent; Calculate and compare costs for required goods or services; including ensuring that we get best value for money.
  • Coordinate with contractors in providing contract services - catering, security.
  • Monitor suppliers’ performance in line with KPIs, contractual obligations and SLA
  • Work with the Facilities Manager to report problems, solutions, and costs associated.
  • Assist in the preparation and management of the annual facility budget.
  • Assist in policies and procedure formulation, implementation and monitor work activities to ensure compliance with established policies and procedures
  • Prepares reports by collecting, analyzing, and summarizing data and trends.
  • Ensure compliance and implementation of policies as they relate to facilities
  • Managing accommodations - responsible for ensuring residence sign lease agreement, updating lease records such as new allocations and exits.
  • Support office logistics and management as required.
  • Responsible for providing up-to-date documentation for all leases, facilities and vehicle service level agreements and contracts.
  • Responsible for the verification of invoice, Local purchase order, and update the facility’s maintenance cost to meet with budget.
  • Prepare the quarterly Facilities Management reports are communicated to stakeholders.
  • Manage service level agreements and maintenance contracts with service providers.
  • Supervise the delivery of critical support services in order to achieve maximum efficiency and value.
  • Perform other related duties as required.

General:

  • To undertake any other duties as requested by the senior management team, in accordance with the scope and responsibilities of the role
  • To consult/work with other senior managers on specific initiatives as required

Qualifications:  

  • Must have good interpersonal skills and familiarity
  • Must have Bachelors in Electrical or Civil Engineering
  • Must work effectively and collaborate with others
  • Self-motivated and willingness to serve
  • Ability to execute projects systematically
  • Good craftsmanship.
  • Proficient in computer applications using Word, Excel, Outlook, Publisher, etc.
  • Good organizational and communication skills
  • Minimum of one year experience in facilities management and supervising others

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