Job Responsibilities

  • Manage calendar, scheduling meetings, events and calls, vetting and prioritizing meeting requests, handling visitors and booking conference rooms 
  • Prepare expense reports and manage team purchases
  • Reviewing invoicing with internal billing systems
  • Manage travel including booking airfare / hotels / transportation
  • Support the planning and coordination of events including department meetings, client and partner meetings, lunches, dinners, team offsites, and social gatherings
  • Conduct research, draft emails, and prepare executives for internal meetings, assist with presentations & documents
  • Maintain good working relationships with vendors/suppliers
  • Track priorities and projects for the executive, making sure they are on task
  • Attend weekly meetings, managing agendas, note taking and facilitating meeting deliverables
  • Provide operational support with special projects and goals as they arise
  • Maintain team organizational charts, distribution lists, team lists & seating charts
  • Maintain and track companywide programs throughout business divisions
  • Be privy to and handle confidential information with the utmost discretion

 

 

Preferred Qualifications:

  • Minimum three years of industry experience, providing administrative support for a senior executive interacting with all levels of management and staff
  • Ability to manage multiple tasks simultaneously and meet deadlines

 

The annual base pay range for this role is between $65,000.00 and $75,000.00, but not limited to.

 

MIH Systems Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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