Job Summary: The Payroll Administrator, reporting to the Controller, works in collaboration with Human Resources and field managers to handle the daily administration of payroll for company locations in Washington, Oregon, Idaho, and British Columbia. This position is responsible for ensuring payroll is processed accurately and on time, maintaining accurate payroll records, and ensuring compliance with both prevailing wage and certified payroll requirements. Additional responsibilities include processing weekly payroll for a designated group of employees, ensuring accurate and timely payment of wages, taxes, and deductions, and reconciling payroll accounts. Johnson Barrow, a leader in the commercial HVAC industry, values expert service and support, and this role is critical in maintaining payroll compliance and supporting the overall employee experience across multiple regions.
Essential Duties and Responsibilities:
· Enter and process weekly payroll for employees, ensuring accuracy in hours worked, compensation received, taxes, garnishments, paid leave, and both standard & prevailing wages.
· Maintain payroll records, including certified payroll reports, and update employee data in the payroll system as needed.
· Ensure accurate and timely payment of wages, taxes, deductions, and compliance with certified payroll reporting requirements.
· Reconcile payroll accounts and prepare reports for management.
· Assist with benefits administration related to payroll deductions.
· Respond to routine payroll inquiries, providing excellent customer service to employees and management, and resolving basic discrepancies in payroll data.
· Ensure payroll compliance with federal, state, and provincial regulations, including certified payroll and prevailing wage laws.
· Support payroll audits by providing necessary documentation, including certified payroll reports.
· Assist with the preparation of payroll reports and during payroll system upgrades or transitions.
· Collaborate with the HR team to ensure employee records are up-to-date and accurate.
Minimum Qualifications:
· High school diploma or GED required; AA or AS degree in a related field is a plus.
· 2-5 years of experience in payroll processing, including experience with certified payroll.
· Familiarity with payroll software such as Paycom, ADP, or Paylocity is preferred.
· Strong knowledge of payroll laws and regulations, including multi-state payroll, prevailing wage enforcement, and certified payroll reporting.
· Knowledge and understanding of certified payroll and prevailing wage requirements and the ability to cross-reference with collected data.
· Proficiency in payroll software and systems, with strong organizational and time management skills.
· Attention to detail, accuracy, and ability to manage sensitive information with confidentiality.
· Good communication and interpersonal skills to interact with employees and address payroll-related queries.
· Proficiency in Excel and basic accounting tools.
Additional Preferred Skills:
· Knowledge of HRIS systems.
· Proficiency in handling payroll across multiple U.S. states and Canada.
