Accounts Payable Specialist

What You Will Contribute To Altos

Altos Labs, a leading company in the biotech industry, is seeking a detail-oriented and experienced Accounts Payable Specialist with a strong background in managing both domestic and international financial transactions. The ideal candidate will ensure timely and accurate payments, maintain comprehensive financial records, and navigate the complexities of international accounts payable.

Responsibilities

• Process both 3-way and 2-way match invoices in an OCR (Optical Character Recognition) environment within NetSuite in a timely manner to ensure payments are processed according to established payment terms. Verify coding such as GL and cost center level when processing invoices.
• Review vendor statements/invoices/inquiries received in AP inbox to ensure accounts are kept current and credits have been processed.
• Process and verify domestic and international invoices using NetSuite, ensuring accuracy and compliance with company policies.
• Reconcile accounts payable transactions, resolve discrepancies promptly, investigate and resolve problems associated with processing of invoices and purchase orders.
• Maintain and manage vendor records, resolve payment issues, and build strong relationships with both domestic and international suppliers.
• Auditing & Policy compliance, Review of Expense coding, Reimbursement processing, Report generation, and Data Analysis.
• Utilize Point Purchasing to streamline the purchase order process, reducing errors, and improving efficiency.
• Assist in month end closing activities and special projects as required.
• Adhere to 1099 rules and Sales & Use Tax application on invoices.
• Ensure all financial transactions comply with company policies, procedures, and regulatory requirements, including international financial regulations.
• Identify opportunities for process improvements within the accounts payable function.
• Work closely with other departments, including receiving, procurement and FP&A, to ensure accurate and timely processing of financial transactions.
• Manage Concur Expense activities and corporate credit card administration activities.
• Other special projects as required.

Who You Are

Seeking local Bay Area candidates only, hybrid position.

Minimum Qualifications

• Minimum of 5 years’ experience in accounts payable involving domestic and international transactions and in a 2 and 3 way match environment.
• Proficiency in NetSuite.
• Proficient in Microsoft Excel and Adobe.
• Full understanding of the Procure to Pay cycle.
• Strong analytical skills with a keen eye for detail and accuracy.
• Customer service attitude with excellent written and verbal interpersonal skills, including the ability to interact effectively with management, peers, cross functional teams and business partners that are onsite and in different locales.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience working in the biotech, pharmaceutical, or related industry.
• Experience with Point Purchasing.
• Experience working in a start environment.
• Experience with managing travel & expense administration in SAP Concur.

The salary range for Redwood City, CA:

• Accounts Payable Specialist II: $38.50 - $49.00 hourly rate

Exact compensation may vary based on skills, experience, and location.

For UK applicants, before submitting your application:

- Please click here to read the Altos Labs EU and UK Applicant Privacy Notice (bit.ly/eu_uk_privacy_notice)
- This Privacy Notice is not a contract, express or implied and it does not set terms or conditions of employment.

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