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Allworth Financial (www.allworthfinancial.com) is an independent investment financial advisory firm that specializes in retirement planning, investment advising, and 401(k) management with a direct approach to financial planning. Allworth Financial delivers long- and short-term investment planning solutions and advice to help clients achieve their goals and plan strategically for retirement.
Allworth Financial is a high growth, private equity backed, multi branch Registered Investment Advisor. Founded in Sacramento, California, in 1993 Allworth is primarily a fee-based, employee-centric fiduciary advisory firm, that prides itself on emphasizing client well-being and education. The business is a multi-billion dollar firm and is on track for continued growth through both acquisitions and strong organic growth. Allworth is considered a great place to work and was once again given the prestigious “Circle of Excellence” award by the National Business Research Institute for employee and client satisfaction in 2021, placing it among the best-loved brands in America. Allworth Financial was also recognized as a Barron's Top 40 RIA in 2022.
SUMMARY:
Our Client Service Department consistently strives for service excellence. The Branch Office Administrator is a critical role serving as a front desk receptionist and general office administrator for incoming phone calls, office visits/appointments and various office needs. We are looking for someone who is outgoing, friendly, organized and committed to providing our clients and advisors with an exceptional customer service experience.
This position requires 5 days of in office work in our Tucson, AZ office. This is a full-time, non-exempt position, with a salary ranging from $46,000 to $54,000 annually.
DUTIES AND RESPONSIBILITIES:
- Delivering exceptional service experiences with every client interaction
- Greeting and assisting our clients and guests with service requests and appointments
- Scheduling appointments for the advisory team
- Receiving all deliveries and routing to the appropriate recipient
- Preparing internal mail for routing to appropriate offices; receiving, opening and sorting daily mail
- Managing and reviewing calendars for advisors and preparing appropriate materials for upcoming appointments, confirming client appointments
- Preparing and stocking refreshments for the office daily
- Restocking supplies for the office
- Helping with snacks, beverages and meals as needed for the office staff or clients
- Directing incoming client phone calls to appropriate departments
- Managing office supplies and restocking as needed
- Assisting with facilities related issues and tasks as needed
- Helping Operations and Client Service with administrative duties as needed
- Suggesting and embracing process improvements
- Focusing on quality and accuracy of work
- Consistently demonstrating Allworth’s guiding principles
QUALIFICATIONS:
- Passion for excellent service and client satisfaction
- Excellent verbal and written communication skills
- 2+ years of general administration and phone experience preferred
- Strict attention to detail
- Ability to multi-task and prioritize work daily
- Flexibility and embraces change
- Strong organizational skills and ability to meet all deadlines
- Strong team player and approachable
- High degree of professionalism
- Proficient with Microsoft Office and navigation of systems
- BS/BA degree or equivalent work experience preferred, but not required
- High School Diploma or GED required
BENEFITS
We value our associates’ time and effort. Our commitment to your success is enhanced by our competitive base pay and an extensive benefits package, including:
- Medical: Blue Shield (HMO, PPOs and HDHP with HSA) plans and Kaiser (HMO) plans for California associates
- Dental insurance with MetLife
- Vision insurance with VSP
- Optional supplemental benefits
- Healthcare savings accounts with company contribution
- Flexible spending accounts
- Flexible working arrangements
- Generous 401K contributions
- Exempt associates qualify for our flexible paid time off policy.
- Non-Exempt associates will receive 25.5 days of paid time off annually, which includes holidays, during the first three years of employment.
- Option to participate in our Equity Purchase Program
- Future growth opportunities within the company
In addition, we work to maintain the best possible environment for our associates, where people can learn and grow with the firm. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.
Benefits are available to full-time associates who work more than 30 hours a week.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. Typical reporting relationships are described, but actual relationships may vary in some instances. This job description is not intended to be an exhaustive list of all responsibilities, duties, skills, or knowledge required of personnel classified in this job.
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