Hi, We’re AffiniPay!
AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and practice management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well!
Are you a creative, organized, and detail-oriented professional with a passion for event planning? Do you thrive in a fast-paced environment and enjoy bringing events to life? If so, we’d love to have you as part of our team at AffiniPay!
As a Marketing Events Coordinator, you will play a key role in planning, organizing, and executing high-impact marketing trade show events and our highly anticipated internal user conference. You will collaborate closely with a talented team of marketers, and work cross-functionally with departments throughout the company, ensuring that every event detail is flawlessly executed.
This is an exciting opportunity to be the driving force behind events that showcase our brand and make a lasting impression on clients and stakeholders. If you’re a proactive problem-solver with a keen eye for detail, this role is for you!
What You'll Do:
- Event Coordination: From AV setup to booth furniture, shipping logistics, and staff coordination, you’ll be responsible for the smooth execution of event logistics both on-site and virtually.
- Collaboration: Work hand-in-hand with our Marketing team to plan and execute events that meet AffiniPay’s high standards.
- Sponsorship Management: Ensure all sponsorship deliverables are submitted and executed on time, ensuring AffiniPay’s presence stands out at every event.
- Lead Management: Oversee lead UTMs, raffle codes, and manage event swag inventory – ensuring that all materials are organized and ready to go.
- Travel and Communication: Coordinate travel for event staff, communicate with team members and attendees, and ensure pre-event logistics are flawlessly planned.
- Post-Event Reporting: Complete comprehensive event reports to measure success and identify areas for improvement.
- Additional Support: Assist with internal events, manage transportation for key stakeholders, and take care of any last-minute event needs.
About You:
- Experience: Event planning experience is a must. Trade show or technology user conference experience is a plus!
- Organization Skills: You thrive in a structured environment and are adept at managing multiple tasks simultaneously.
- Attention to Detail: You’re meticulous and always ensure nothing falls through the cracks.
- Communication: Clear, professional, and effective communication is your forte, both in writing and in person.
- Cross-functional Collaboration: You’re comfortable working with multiple departments and teams, driving efforts to meet shared goals.
- Problem Solving: You can think on your feet, troubleshoot challenges, and find creative solutions.
- Flexible Schedule: Willing to attend events after hours to oversee set-up and take-down processes.
- Location Flexibility: This position sits in Austin, Texas. You must be able to work from our Austin office at least 2 days per week.
Why AffiniPay?
- Collaborative Culture: Work with passionate, creative individuals who value your contributions.
- Professional Growth: Develop your event coordination expertise while expanding your experience with both internal and external events.
- Impactful Work: Your work will directly influence the success of AffiniPay’s brand presence and client engagement.
If you are ready to take the lead in organizing and executing impactful events that elevate the AffiniPay brand, we want to hear from you. Apply today to join our team and make a real impact!
Our Story
Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), Docketwise (Immigration & Case Management Software), Soluno (Legal Accounting), and Woodpecker (Legal Document Automation). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over one hundred thousand users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential.
Diversity, Equity & Inclusion at AffiniPay
At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.
Benefits that Benefit You!
As a people first culture, we believe it is important that our teammates are happy, healthy, and productive. In order to best support that, AffiniPay provides award-winning benefits that can make a difference in your life - right now and for the future.
- All employees receive fully covered medical, dental and vision coverage - Choose from our 2 available health plans based on what fits you and/or your family!
- Have some fur babies? - We offer them insurance too!
- RELAX and enjoy your time away with our flexible paid time off policy!
- We will help you plan for your future - 401K, or RRSP if in Canada, with a company match
- Competitive compensation packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
- Health Wellness Program that includes nutrition consultations, mental health apps, and access to discounted memberships
- Have plans to grow your family? - Parental resources, including 16 weeks of paid time off for primary caregivers
- Professional development opportunities including mentorships, leadership programs and our AffiniPayU courses
- We believe it is important to give back with our Matching Gift Program and organized activities focused on donations, volunteerism and supporting the local communities throughout the country
- D&I initiatives provide educational opportunities regarding multicultural issues, tolerance, and celebrating diversity among our entire staff
- An incredible, in-office experience at our headquarters in Austin and San Diego including free lunch delivery, a fully stocked kitchen, and some “sweet” surprises for those afternoon pick-me-ups
Security Advisory
Our hiring teams at AffiniPay are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology. As such, our Talent Acquisition Team only follows legitimate hiring practices. We will always communicate with our candidates using emails with the AffiniPay domain and will never ask for sensitive/personal data during the application process. All interviews take place over phone call, Zoom/Google Meet or in person. All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.
