The Company

Welcome to Aetion! Since our debut in 2013, we have grown into one of the country’s leading science-driven technology companies using real-world evidence to provide innovative healthcare solutions.

We achieve this with our Aetion Evidence Platform, a software platform used to evaluate the safety, effectiveness and value of medications, delivering better outcomes to patients, medical professionals and clients.  We’ve partnered with top biopharma companies and are backed by leading venture capital firms to help further expand our research and product line.

To continue our mission to transform healthcare, we’re assembling a team of talented individuals who know how to work collaboratively and authentically, to innovate and think transformation, not status quo. 

If that’s you, we’d love to hear from you.

 

Description

We are seeking an experienced Proposals and Contracts Specialist who will be responsible for leading proposals and contracts through the development process, from initial request and drafting, to revisions, approvals, and finalization. As Aetion’s Proposals and Contracts Specialist, your mission will be to empower our Growth team to achieve their goals by organizing, helping to craft, and ensuring the quality of our proposals and contracts.

In general, we manage informal and official requests for proposals from customers and government entities in North America and Europe, and when the proposals are accepted, turn them into contracts. We are looking to improve and standardize our operations and turnaround time as our team continues to grow.

In the Proposals and Contracts Specialist role, you will ensure that proposals and contracts are well written and complete by the deadline, adhere to Aetion’s style and standards, and meet the customer’s specific requests. The ideal candidate is deadline-driven, organized, and detail-oriented. This role offers a tremendous opportunity to make a positive impact with a rapidly growing company and to work collaboratively with the Growth, Science, Data, Product, Marketing, Legal, and Finance teams at Aetion. The ideal candidate should have strong writing, proofreading, and editing skills and the ability to prioritize multiple projects, to communicate with key stakeholders, to think strategically toward the customers’ requests, and to execute in a fast-paced environment. We are looking for someone who will participate in the continuous improvement of our procedures and processes and is eager to learn.

 

Responsibilities

The duties for the Proposals and Contracts Specialist include:

  • Communicating with Growth leads and monitoring Salesforce application for new proposal and contract requests
  • Initiating set up of new proposals and contracts, including finding and inputting into templates the text and other materials relevant to the project and engaging group leads to write relevant sections
  • Assisting with development of boilerplate language, templates, and revisions to templates
  • Initiating and leading strategy and check-in meetings during the proposal and contract drafting process
  • Editing, proofreading, and formatting of drafts and final versions in collaboration with the Growth lead and other group leads assigned to the project
  • Accomplishing the required approvals for each project
  • Ensuring each proposal and contract meets the individual project requirements and the deadline
  • Inputting data on project progress using Salesforce and other applications for tracking and reporting purposes
  • Uploading all final proposals and contracts into Salesforce and other document management systems
  • Assist other teams across the organization with general requests for writing and/or locating specific language or information
  • Other duties as assigned

 

Qualifications

Required

  • 3+ years of experience developing proposals and contracts
  • Demonstrated writing, editing, and proofreading experience
  • Demonstrated project management experience

Preferred

  • A Bachelor/Master degree in English, Communications, Journalism, Technical Writing, or related field
  • Experience working within a healthcare, science, research, data, or related organization
  • Medical writing experience
  • Familiarity with the Chicago Manual of Style
  • Familiarity with using Google Suite applications
  • Experience using Salesforce

 

About Aetion 

  • Lead at all levels – Aetion is a diverse workforce of scientific thought leaders and technological innovators coming together with a vision to dramatically improve the Healthcare industry.  Aetion supports and maintains a presence in organizations such as ISPOR, ISPE, ASHP, and HIMSS
  • Located in three cities — We have offices located in Midtown Manhattan near Penn Station, Boston's financial district, and Los Angeles. All locations are accessible by various forms of public transportation.
  • Social and energetic offices – with a modern layout, and a giant kitchen and eating/social area. We have an open floor plan with an abundance of conference rooms, designed for impromptu collaboration, company gatherings, and industry meetups and events. 
  • Great perks – We offer competitive salaries, top-of-the-line benefits, company ownership stock options, 4% 401(k) match, and unlimited PTO.
  • Awards – Aetion is the recipient of numerous prestigious awards: 

Aetion is an Equal Opportunity Employer. Aetion is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

 

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