Áegis Living is a leading developer and operator of assisted living and memory care communities in Washington, California and Nevada. The company was founded in 1997, and is currently headquartered in Bellevue, WA. Aegis currently operates 32 communities and is rapidly expanding their portfolio.

 

The DESIGN PROCUREMENT COORDINATOR position is based out of the Aegis Home Office located in Bellevue, WA and reports to the Design Procurement Manager, as a member of the Development team.

 

DUTIES AND RESPONSIBILITIES will include, but are not limited to:

 

  • Purchase Orders
    • Write purchase orders in Design Manager as specifications are written by internal interior designers for new and existing communities
    • Assure goods are within budget, prior to placing orders
    • Electronically save all acknowledgements, shipping confirmations, CFAs, etc. related to all orders
    • Track orders weekly
      • Update and manage pricing/tracking information in Design Manager so the information is up to date daily
    • Schedule delivery of goods with the General Manager, Marketing Director and Maintenance Director once all goods have arrived at the receiver
    • Send follow-up email to community within 24 hours of delivery of goods to ensure goods were delivered and ensure community is pleased with service
  • Vendor Management
    • Set-up presentations with new and existing vendors to review products as requested
    • Add vendor to contact list, Design Manager, and Outlook group
    • Request copy of W9 from each vendor and send to Accounting
    • Request term payments for all new vendors and fill out any necessary applications
    • Collect Certificate of Insurance (COI) and verify they are in compliance with Aegis requirements
      • Request new COIs as needed upon expiration
  • Warranty Items
    • Contact vendor with any warranty/shipping claims
    • Communicate with receivers and communities as to status updates and needed items/information
    • See through and manage replacement/repair of goods
  • Inventory Management
    • Photograph and log all design inventory from storage and receiver’s warehouses in Design Manager
      • Remove inventory from log once delivered to a community
  • Respite and Model Rooms
    • Receive and place all Respite and model room orders when requested by the communities or Executive staff
    • Ensure all pricing, order forms, and Look Books are up to date on server and Aegis Online
    • Ensure all products are delivered
    • Track items/orders on community budget sheets
  • Invoices
    • Process all invoices for orders placed by the Design/Development department
    • Reconcile department credit card statement monthly and ensure receipts are gathered and logged for each expense
    • Enter all Capital Expenditure orders to the Community budgets sheets as “Committed” and then finalize costs once invoices are processed.
      • Verify totals are correct on spreadsheet
  • Installation
    • Participate in onsite installation of respite rooms, model rooms, new communities and others alike
      • This includes, but not limited to unpacking, moving, lifting, cleaning, etc.
      •  
  • Misc. Assignments from Design/Procurement Team
    • Participate in process improvement activities and program creation   

     

The Qualified Candidate Will Possess:

  • Strong emphasis on teamwork and customer support
  • Ability to provide excellent customer service to internal and external customers
  • Detail oriented, organized, independent and enthusiastic
  • Experience in scheduling and prioritizing projects
  • Ability to work with changing deadlines and priorities in a fast-paced environment.
  • Experience with accounting general accounting practices
  • Microsoft Office (Word, Excel, PowerPoint) skills required

 

Aegis provides a dynamic and progressive work environment where innovation and creativity is encouraged and valued. We believe in taking care of our employees and have won numerous awards as “Best Place to Work”. Please review our website for additional company information at www.aegisliving.com

For consideration, please e-mail your resume to misty.roberts@aegisliving.com.

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