Duties and responsibilities:
- Check and receive the vendor invoices and delivery receipts listed in the transmittal
- Compile and collate all invoices and delivery receipts received from vendors.
- Coordinate with vendor on any dispute or concern as to the document or billing received.
- Verify invoices before processing
- Log in the APPH Tracker all invoices for booking in Netsuite
- Ensure that invoices received are booked correctly and on time in Netsuite
- Raise a ticket in JIRA for any syncing issue on the packaging and office supplies.
- Ensures that the PO of the delivered inventories are approved in the Regional PO Tracker
- Validate the invoice details such as quantity and price in AMP (Good Received Notes)
- Report any discrepancy between the PO and invoice to the KAM representative handling the account.
- Request KAM to obtain approval for the difference in the amount in PO, if the invoice is higher than the PO.
- Monitor the dispute and send an email to the vendor
- Generate IRNB and identify the invoices that are not validated.
- Send reminder to Operations Team on the pending inventory invoices for validation and booking
- Check and receive the 3PL remittances listed in the transmittal
- Update the details of the received cheque in the Non-COD tracker
- Monitor the cheques and ensure to deposit it on time.
- Scan the cheque that are subject for return to the drawer and record in the Non-COD tracker.
- Coordinate with customer service team to inform the customer of the returned cheque.
- Monitor, account and compile the employee’s submitted expense claim form, cash advance and cash advance liquidation form and its supporting documents.
Required Qualifications:
- Cebu based
- Bachelor’s/College Degree in Finance/Accountancy
- At least 2 years of experience working in Finance & Accounting positions
- Strong knowledge financial principles and accounting practices
- Experience in using accounting software & ERPs (Netsuite background is a plus)
- Excellent written & verbal communication skills
- Excellent in Microsoft Excel
- Familiar with local government requirements and deadlines
What’s in it for YOU?
An opportunity to work with the largest ecommerce Enabler in Southeast Asia with a multicultural environment that will offer you challenges to develop your career and professional skills. aCommerce provides a variety of unique perks—and they’re available to you whenever you need them. From solid healthcare services, work from home options, comfortable workspace, flexible leave (since it’s important to enjoy quality time off), flexible work hours and attractive work locations.
aCommerce believes in investing in YOU which is why you will be given the opportunity to explore the world of technology and innovation in ecommerce. Work alongside experts who will enhance and recognize your professional knowledge to the highest potential!
YOU ARE GETTING MORE THAN JUST A JOB!
At aCommerce, we provide you with more than just a job. Our business help large
multinational brands (L’Oréal, Samsung, Adidas and Johnson & Johnson to name a few) with their ecommerce revolution and being in the thick of it will transform your growth to wherever you and your career want to be! Being part of the #aTeam means:
- You are valued. Everyone is equally important and works together on uncharted challenges alongside inspiring colleagues from all over the region.
- Being trusted. Once a month, you have the benefit to work remotely and choose your own workspace.
- Being celebrated! May that be a small win or a major milestone in your career, you have a family here who will support and celebrate every step of the way of your aCommerce journey.
- Comfortable at work. We provide you with a laptop, a cozy working space and smart casual dress code! Just come in as you are and bring your passion, commitment and “can do” attitude at work. There’s a lot of things that you can look forward to if you join us today and we leave it up to you to discover what’s in store for you.
INTERESTING FACTS
- Getting to equal when it comes to being a gender-balanced organization is something we celebrate! We are proud of our gender ratio.
- We have more than 20+ nationalities who are working hard to take aCommerce ahead everyday.
