The ACLU of Northern California (ACLU NorCal) is hiring two Legal-Policy Assistants to join program teams in its Legal-Policy Department. ACLU NorCal focuses its legal-policy work across six broad program areas: Criminal Justice; Democracy & Civic Engagement; Gender, Sexuality & Reproductive Justice; Immigrants’ Rights; Racial & Economic Justice; and Technology & Civil Liberties.
ACLU NorCal takes an Integrated Advocacy approach to the work of advancing civil rights and civil liberties in our region and across the state, meaning we deploy multi-pronged strategies that include impact litigation, policy advocacy, legislative advocacy, organizing, and communications.
ACLU NorCal also prioritizes work led by impacted communities, and the Legal-Policy Department regularly works in coalition with grassroots and community-based organizations, as well as with the ACLU NorCal Communications and Organizing Departments, to address policies and practices at the local, statewide and national levels.
We are particularly seeking Legal-Policy Assistants to help support and strengthen work in the Criminal Justice, Democracy & Civic Engagement, and Gender, Sexuality & Reproductive Justice program areas. In your application materials, please identify the program area(s) that are of most interest to you, and any experience you may have in that subject area.
The Legal-Policy Assistants will assist in a range of diverse legal and policy projects, including supporting litigation in both state and federal court, at all stages of litigation, from initial pleadings to appeals. The work of the Legal-Policy Assistants will also involve assisting with the coordination of public records requests and e-discovery solutions for various advocacy matters. The Legal-Policy Assistants are supervised by a Program Director. The location of the positions is flexible and may be based in ACLU NorCal’s San Francisco, Sacramento, or Fresno offices.
About the Organization
The ACLU of Northern California is an affiliate of the American Civil Liberties Union a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. The ACLU of Northern California (ACLU NorCal) is comprised of two distinct corporations, the ACLU Foundation of Northern California (501c3) and the ACLU of Northern California (501c4). The incumbent is a joint employee of both corporations. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state. Our mission is to ensure that Constitutional rights don’t just exist on paper but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. We are the resistance. Join us.
Duties and Responsibilities:
- Direct Support of Ongoing and Emerging Legal Advocacy / Litigation
- Serve and file legal pleadings in state and federal court;
- Create and generate Table of Contents and Table of Authorities in legal briefs;
- Proof, format, and/or cite check legal briefs and pleadings;
- Assist with discovery, including eDiscovery, and the organization, case management, collection, review strategy, and production of documents obtained from clients and opposing parties;
- Assist with fact development and collection, including interviewing clients and drafting declarations;
- Monitor relevant deadlines, calculate court deadlines, and update case calendars; and Conduct Westlaw and PACER searches and document retrievals; other internet research.
- Direct Support of Ongoing and Emerging Policy Advocacy
- Prepare and maintain documents for tracking legislation and/or media coverage;
- Track Public Records Act and Freedom of Information Act requests and responses, and where necessary, follow-up to ensure complete responses and assist with review of responses;
- Provide meeting and logistical support for coalition and programmatic meetings, including scheduling video and/or conference calls, meeting set-up, catering, and note-taking;
- Format documents such as letters and reports, and assisting in the creation of PowerPoint or other presentations; and
- Maintaining email listservs for coalition work.
- Administrative Tasks
- Facilitate conflicts checks and case opening procedures for litigation matters; and
- Prepare expense reports, reconcile credit card statements, book travel arrangements, mail and photocopy bulk materials.
Education / Experience:
- At least 2 years’ experience working in a law firm, legal non-profit or legal services organization, or providing paralegal or other legal support.
Required Skills / Competencies:
- Strong project and time management skills, including ability to manage and prioritize competing projects and complete assignments under deadlines;
- Strong working knowledge of ECF and other filing and service procedures in federal and CA state courts;
- Strong working knowledge of Westlaw and PACER;
- Ability to cite check using both Blue Book and California styles of citation;
- Ability to assist with discovery, including eDiscovery, and the organization, case management, collection, review strategy, and production of documents obtained over the course of litigation;
- High level of organization, attention to detail, and follow-through;
- Good judgment, dependable, punctual, and able to maintain a high level of confidentiality;
- Strong verbal and written communication skills, including strong interpersonal skills;
- Commitment to pursuing public interest advocacy work, particularly in the ACLU-NC’s six core Program Areas;
- Solutions-oriented approach, including the ability to work independently and on a team, and willingness to take initiative while juggling several priorities all with personal enthusiasm, optimism, and a sense of humor; and
- Ability to occasionally work evenings to effectuate filings.
- Strong working knowledge of Microsoft Word, Outlook, Adobe Acrobat, PowerPoint, Excel and other Office programs, including facility with mail merge, spreadsheets, tables, and charts; and
- Familiarity and comfort with e-discovery databases and case management software.
Preferred Skills / Competencies:
- Experience and effectiveness in coordinating and organizing logistics, meetings, employee onboarding, and trainings; and
- Familiarity with conducting database searches in e-discovery databases (e.g., IPRO Eclipse, Relativity, Concordance, etc.) and reviewing documents within these programs for relevance, responsiveness, and privilege; facility with organizing large volumes of data.
Competitive salary is commensurate with experience. Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match. Starting hourly range is: $27.65 – 30.89
This position is represented by IFTPE Local 20.
Applications will be accepted until the position is filled. Applications must include (1) a cover letter explaining why you are interested in this position and the ways in which you satisfy the qualifications specified above, (2) a resume. If your candidacy advances to the final round, you will be asked to provide a list of four references, including one a direct supervisor and one a direct supervisee (please indicate your relationship to each reference). Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter.
Please submit your application in PDF form here: https://boards.greenhouse.io/aclunc/jobs/4880424002
The ACLU-NC is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail firstname.lastname@example.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process
The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, arrest or conviction record, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is supportive and free from discrimination.