The Legal Assistant assists 2-4 ACLU of Kentucky attorneys with civil rights and civil liberties litigation working under the direction of the Legal Director. The position will start remotely due to COVID-19 but is based in our Louisville office.
Primary Responsibilities/Essential Duties:
- Manage legal intake process, including coordinating intake review, responses, data entry, and reporting using an online intake database; flag complaints about civil liberties and civil rights violations, recommend further action based on criteria established by the legal team;
- Ensure all intake sources receive an appropriate response as directed by the decision of the legal team and/or the Legal Director;
- Research and update, as necessary, potential referral resources, rejection and referral letter templates, and intake and referral information provided on the ACLU-KY website;
- Manage legal filings and calendar deadlines in all pending cases and ensure compliance with all applicable rules in state and federal courts at both the trial and appellate levels. As needed, cite check and proofread pleadings to be filed with the courts.
- Assist in the review of large quantities of documents for relevance and use in active litigation.
- Coordinate all logistics for depositions, client meetings or phone calls, including phone calls with incarcerated individuals, service of process, courtesy copy delivery, and other litigation support.
- Prepare documents for filing in court using PACER, Kentucky’s eFiling system, and occasionally via hard copy if eFiling is unavailable.
- Provide administrative support for legal volunteers, including cooperating attorneys, and law interns.
- Provide critical investigative assistance to litigation efforts including assisting in witness conversations, managing ORR document productions, and their processing.
- Organize case management, including maintenance of electronic files, physical files, court records, and litigation calendars; anticipate and identify potential litigation tasks and deadlines and prepare accordingly.
- Assist with the hiring process for legal interns/fellows and their subsequent onboarding/offboarding
- Perform other administrative tasks as needed, including maintaining correspondence files and tracking case expenses/filing reimbursements for the legal team.
- Critical Thinking: Able to retain detailed instructions and carry them out in a uniform and accurate way. Capacity to acquire, under supervision, the ability to solve routine challenges of processing work requests in one’s area of assignment.
- Decision Making: Supports goals/tasks of the Legal program; manage discrete projects as assigned; may exercise some level of discretion.
- Organization: Excellent time management and organizational skills. Successful candidates should have the ability to manage their own workflow in a fast‐paced, deadline driven environment while coordinating with multiple other department members, including maintaining calendars and deadlines for members of the Legal program.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality.
- Excellent interpersonal skills, including an ability to work with a diverse clientele. Patience, sensitivity, and empathy are critical.
- Ability to anticipate administrative needs and tasks.
- Ability to manage multiple deadlines and multi-task under pressure and without sacrificing attention to detail.
- General familiarity and comfort with the basics of legal terminology, the legal process, and procedures for filing and serving litigation documents in federal and state court. Some form of prior experience with litigation, including discovery, motion practice, and formatting briefs, is preferred. Civil rights experience is helpful.
- Willing to work beyond 9-5 as needed, including occasional weekend tasks and travel.
Legal assistant or equivalent experience required; paralegal certificate from an accredited program, or equivalent experience at a law firm, strongly preferred. The opportunities to demonstrate this experience are wide and varied, and are not limited to strict law firm experience; such relevant experience may include (but is certainly not limited to): interning in a legal office or legal nonprofit while a student, working as a legal aide in a correctional setting, or part-time work as a legal assistant or paralegal. If you are unsure whether your experience meets this qualification, we encourage you to apply; we will carefully review each application knowing that people may gain legal assistant experience in a variety of ways.
Proficiency in Microsoft Office Suite, basic Excel functions, and Adobe Acrobat; or proven ability to troubleshoot and learn new software; experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros preferred
Familiarity with PACER, Lexis, and/or Westlaw strongly preferred.
Familiarity or experience with civil rights and civil liberties issues preferred.
Commitment to ACLU’s mission required; a personal approach that values the individual and respects differences of race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, immigration status, involvement with the justice system, and socio‐economic circumstances, required.
The salary for an experienced candidate who meets the qualifications will be $45,180. The ACLU of Kentucky also offers a generous and comprehensive benefits package including paid vacation, medical and dental insurance, pension plan, life and long-term disability insurance and generous paid holidays.
How to Apply:
Please email a detailed letter of interest, resume, and contact information for 2-3 references to Frank@ACLU-KY.org with the subject “Legal Assistant Application”. The cover letter may be addressed to:
Corey Shapiro, Legal Director
ACLU of Kentucky
325 W. Main Street, Suite 2210
Louisville, KY 40202
We will begin reviewing applications on August 24, 2020, and the position will remain open until filled.