DIRECTOR OF PEOPLE AND FINANCE
Organisation: 38 Degrees
Salary : Up to £70,000
Reporting to: CEO
Hours: Full Time (40 hours a week)
Benefits: 27 days holiday per year (plus Bank Holidays), employer pension contribution, 24 hour employee support line, enhanced family leave policies, childcare vouchers, cycle to work scheme, free annual flu vaccination, rental deposit loan, contribution to eye tests
Contract: Permanent (fixed term considered)
Closing date: 4/10/2019
38 Degrees is one of the UK's biggest campaigning communities, involving over 2 million people who campaign to make the UK a better place. We’re united by a set of shared values; to defend fairness, protect rights, promote peace, preserve the planet and deepen democracy.
In the space of a week, millions of members could be campaigning on anything from protecting our NHS and stopping cuts to Universal Credit, to saving local libraries and pushing for laws that welcome more refugees.
38 Degrees is fiercely independent. We don’t take donations from political parties, or big donors. We’re run on hundreds of thousands of small donations from the public. This independence means we never have to hold ourselves back from taking on those with power and can truly listen to our members.
38 Degrees has two offices: one in London and one in Edinburgh, and lots of the team choose to work remotely fairly regularly. The 38 Degrees culture is honest, kind, supportive, courageous, and respectful. We move fast, and frequently change plans to respond to events. We work hard but we also have fun.
We're currently a team of 39 (July 2019) staff, and have a turnover of approx £5.7 million (year ended 30 September 2018).
We're looking for a Director of People and Finance to join the leadership of 38 Degrees. This is a new role at 38 Degrees, and we are particularly keen to bring in best-in-class culture and people experience and skills - as well as the capacity to ensure excellence and continuing improvement across our internal operations.
You will work with the CEO and as part of the Senior Leadership Team (SLT) to lead the organisation in a clear and collegiate way, including contributing to 38 Degrees' organisational strategy. You will want to deploy your talents to serve our members’ desire to help build a better UK.
You’ll be bright, enthusiastic, decisive, strategic and inspiring. You will be a fast, flexible thinker, able to ensure we have a healthy, positive, sustainable, transparent organisation both for the short and long term.
More specifically, you'll take responsibility for leading on people and culture (including HR and facilities), finance and sustainability, risk and regulation, governance and office support. You will manage, mentor and develop the existing internal operations team of five, as well as continue to grow the team who will support you leading these critical functions. You will be willing and able to be “hands-on” when needed, alongside your strategic contribution.
You should apply for this role if:
- You bring the experience and confidence to lead on sustaining and strengthening a distinctive organisational culture, alongside the capacity to provide sound and effective financial leadership
- You can balance positive and engaging people skills, with the ability to ensure rigour - accuracy, detail and reporting
- You work well as a part of a team and enjoy collaborating
- You enjoy managing people and empowering others
- You’re open-minded and keen to learn and develop
- You are a good strategic thinker.
There are no formal education requirements for this role. As long as you can show us you have the skills we don’t mind where you got them from! Also important to us is your potential to learn and grow in the role so even if you don’t have 100% of the skills listed we want to hear from you.
Our commitment to Diversity & Inclusion
38 Degrees wants to make democracy work for everyone. That means living up to that mission by having a team that represents our membership and our location, making 38 Degrees a genuinely inclusive space to work. We are currently under-represented by people of colour, trans and non-binary people, older people and disabled people. We welcome applicants from these groups.
38 Degrees is deeply committed to inclusive working practices, so during the application process we commit to:
- Paying for childcare whilst you’re at 38 Degrees interviews or tasks
- Paying for your travel costs to the office and back
- Paying you for any trial days
- Making any reasonable adjustments - for example ensuring we have BSL interpreters organised in advance if you’d like them
- If there anything else you’re concerned about or think we could provide, please let us know
- Leadership and management:
- Operate strategically and collegiately as part of the Senior Leadership Team to ensure 38 Degrees is fit for the future, maintaining its innovative edge
- Ensure there is the right capacity and structure in your own team to support the organisation’s objectives and culture
- Motivate and manage the internal operations team to deliver high-quality, high-impact work in pursuit of our goals, developing them individually and as a team
- Continue to learn and develop self, working with the CEO and the SLT, and supporting others to learn and develop
- People and culture:
Overall responsibility for people and culture, including
- Working with SLT to create and sustain a healthy, positive, achieving organisational culture
- Leadership on people issues with and on behalf of the SLT
- Tracking and maintaining innovation and improvement in working practices as appropriate to 38 Degrees
- Ensuring staff have access to high quality support and training to so they can develop and grow
- Reviewing and strengthening leadership and management development
- Managing change, working with colleagues
- HR policies and practice:
Overall responsibility for people and culture policies and practice; and interaction with staff on HR matters. This includes:
- HR policies and contracts
- Pay and remuneration
- HR processes and systems, including in relation to performance review and accountability
- Trade Union liaison
- Safeguarding lead
- Financial leadership:
Responsibility for the financial health of the organisation and the link with strategy, plans and objectives
- Ensure the financial strategy of the organisation is appropriate for the short and long-term health of the organisation, with the ability to match the agility of the day to day work
- Lead on the annual planning and budgeting process
- Ensure financial management and reporting - management accounts and statutory - conform to best practice, including on accuracy, timeliness
- Monitor our financial health to help steer the organisation, taking corrective action when needed
- Ensure grants made are properly managed and reported
Overall responsibility for the facilities in the organisation. This includes:
- The office facilities in London and Edinburgh
- Liaison with the landlords
- Keeping our office arrangements under review, and assessing if/when an office move may be needed
- Leading any office relocation
Work with the CEO to support the board and ensure the production of high-quality board papers.
- Oversee the Board schedule and ensure high quality board support
- Production of the regular reporting frameworks (management accounts, annual report and accounts, risk register etc.)
- Liaise with the Auditors
- Lead on liaison with Treasurer and support to the Finance, Compliance and Risk Committee
- Responsible for conveying the current and future risks in the organisation
- Advise the board on the financial strategy for the organisation.
- Attend Board meetings and develop positive relationships with the non executive directors
- Regulation, and risk management
Monitoring the risks in the organisation and key liaison on regulation and legal issues.
- Development of finance-related policies for the organisation
- Management of risk register
- Work closely with SLT to ensure business and risks are managed
- Seeking legal advice on relevant issues
- Ensuring compliance on the organisation’s regulatory requirements such as the Political Parties, Elections and Referendums Act 2000 (PPERA), Representation of the People Act (RPA), Lobbying (Scotland) Act 2016, GDPR
- Take joint responsibility for monitoring and managing overall organisational performance as part of the SLT
- Any other duties commensurate with the role
Essential skills and experience
- Ambitious and innovative
- Strategic thinker
- Experience at senior management level
- Commitment to collegiate approach to working with colleagues
- Experience line managing and developing a team
People and culture
- Experience leading an innovative HR function
- Experience of direct leadership of culture and change
- Understanding and knowledge of HR policies and practice, including legal considerations
- Willing and able to be the organisation’s safeguarding lead
- Experience leading planning and budgeting in a similar size organisation or business unit
- Experience ensuring regular reporting and monitoring to ensure a financially healthy organisation
- Experience of longer term financial strategy - to support the organisation to meet its long-term goals
Governance and regulation
- Experience supporting/advising a Board or equivalent
- Ability to build positive and productive relationships with non-executive directors
- Knowledge and understanding of the regulatory requirements for not for profit organisations - including financial
- Experience of compliance with relevant regulatory requirements
- Understanding of risk and ability to work with colleagues to manage and mitigate risk
- Engaging people skills
- Strong relationship builder
- Strong commitment to teamwork
- Attention to detail and process when required
- Flexible approach - able to adapt style to different situations
- Open-minded and keen to learn and develop
- A commitment to values and ethos of 38 Degrees, particularly our ethos of serving a membership
- Trade Union liaison
- Facilities management
Please note that any offer of work will be conditional upon the successful candidate:
1. having the right to work in the United Kingdom which (i) is not invalid, (ii) has not ceased to have effect, or (iii) is not subject to a condition preventing him/her from accepting the employment; or
2. obtaining the right to work in the United Kingdom prior to commencing work.
Our application process:
For an informal discussion about the post, you can contact the interim CEO initially by email on firstname.lastname@example.org
The application process consists of a short form for you to fill out, asking you a few questions about why you're interested in the role, and why you think you're a fit. We'll also ask you to submit your CV.
The questions you will be asked for your application are:
- Why are you applying for this job at this time?
- What leadership experience do you have that is particularly relevant to this role?
- How do you balance the diverse requirements of a role like this eg people and process?
- We are in the last year of our current strategy (https://home.38degrees.org.uk/wp-content/uploads/2019/02/A200-38D-signed-accounts-2018-SV-LLP.pdf). Please outline how you think this role might need to support the organisation this year (2019), given the volatile external context, and through a new strategy with a new Executive Director in 2020?
- At 38 Degrees, senior staff are expected to show leadership in supporting Diversity and Inclusion work. What experience do you have of this?
If successful you'll be invited to an initial interview and be required to undertake a task. There will be a second stage, including a second interview and meetings with potential colleagues.