The Payroll Assistant’s main function is to assist the payroll coordinators. This involves preparing payrolls for the coordinators when they arrive and packaging the payrolls for the coordinators when they are posted. Speed and accuracy are both essential and important attributes. As time permits they are also expected to assist the Receptionist and Director of Operations. The payroll assistant is also expected to have a working knowledge of the payroll system.

Essential Functions

  • Preparation of the payrolls when they are delivered.      
  • This includes, but is not limited to:
    • Alpha-sorting timecards
    • Writing SIN # on timecards.
    • Verifying union member status on start slips
    • Verifying corporations against the BC Corporate and HST Registries
  • Preparation of the posted payrolls for delivery back to the client. The expectation of this job is 100% accuracy and requires a high level of focus and attention to detail. It includes, but is not limited to:
    • Matching cheques to time cards
    • Folding and inserting cheques into envelopes
    • Photocopying time cards as needed.
    • Assembling invoices
    • Preparing a professional looking, correctly labeled (including information on payment) and 100% accurate package for pickup.
    • Communication with the client regarding when the payroll is/will be ready and if the client requires any additional supplies.
  • Works with the Senior Payroll Assistant in maintaining the printers and fax machine. This includes ensuring there is adequate paper and toner in the machines, that maintenance concerns are brought to the attention of the Director of Operations, and an accurate log is kept of all toner cartridge changes.
  • Works with the Senior Payroll Assistant in maintaining an accurate and effective filing system and assisting with the transition of filing materials to Iron Mountain.
  • Maintaining the garnishment files. Communication of garnishment orders and removals to the Garnishment department in Burbank.
  • Assisting Burbank’s IT department as needed with assistance on maintaining PC’s and the Vancouver Servers.
  • Distribution of Worksafe BC Correspondence
    • Back-up as needed for bank deposits
    • Back-up as needed for running tax credit reports
    • Back-up and assistance as needed with preparation of union remittances
    • Office runs
    • As time and opportunity permit, the clerk is expected to gain a beginner’s knowledge of the payroll coordinator job including entering simple payrolls
  • Daily back-up for answering phones and troubleshooting enquiries by researching the payroll system.
  • Daily back-up for greeting clients.
  • Shared responsibility for ensuring the professional appearance of the office
  • Shared responsibility for ensuring the cleanliness of the kitchen area


  • Must exhibit sense of urgency with regard to client servicing
  • Excellent time management skills
  • Excellent PC and calculator skills including the ability to work on a computer and calculator by touch
  • Flexibility to shift priorities as needed to service the team’s clients
  • Self-motivated, must be able to work independently, goal oriented and people oriented
  • Schedule must be flexible to accommodate workload and client needs.  
  • Working with speed and accuracy

 Special Working Conditions

  • Must be able to work overtime as needed

About Cast & Crew
As a leader in the entertainment industry, we enable great content. Films, television, streaming, live events - think payroll, human resources, accounting, financial management and workflow. Great content is difficult enough, so we’ve built solutions and software to make those difficult tasks a whole lot easier and simpler. We do. So you can. Learn more at

Cast & Crew is an equal opportunity employer committed to inclusion and diversity. 


Apply for this Job

* Required

When autocomplete results are available use up and down arrows to review
+ Add Another Education

U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Cast & Crew Entertainment Services, LLC are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.