Senior Workplace Associate

What's the opportunity? 🤔

The Workplace Experience (WE) team focuses on enhancing Intercom’s employee experience and culture by creating high performance environments that nurture excellence, growth and fun. We’re looking for an exceptional Senior Workplace Experience Associate to join our team in London. 

This role is the perfect mix of office operations and employee experience. As such, the Senior WE Associate will be expected to focus on end-to-end workplace experience, while ensuring that the office runs smoothly and efficiently. They will be the local WE representative in our London office, as well being the driver of and contributor to our global Workplace programs, which include Facilities, Security, Food, Events, Visitor Experience & Customer Service. This person will collaborate with global peers in the other Intercom offices to share experiences and brainstorm new ideas to ensure consistency of brand and culture.

The ideal candidate is an energised self-starter who cares deeply about creating personal, meaningful employee experiences that support employees to do their best work. We are looking for a people person, who enjoys undertaking unique projects, takes pride in attention to detail and thrives in a fast paced environment.

What will I be doing? 🚀

• Drive Workplace Experience in London, serving as the local liaison to our employees, conveying a “get-it-done” attitude of intelligent service, tracking and responding to employee
• queries and requests. 
• Own the condition of your local office at all times, working with on-site vendors and building management to make sure it is always tidy, professional, presentable, clutter-free & comfortable.
• Manage vendor relationships (catering, janitorial, maintenance) to ensure office services are always delivered to the highest standards. Track SLAs, budgets and vendor performance on an ongoing basis.
• Set the tone for the office. Oversee the guest experience and ensure a consistent, personal and friendly experience for anyone coming into the office.
• Build relationships with internal stakeholders including EAs, IT, Onboarding & People Operations.
• Be a trusted partner to the London leadership team to optimise office use and support productivity.
• Execute engaging, creative events for London, in partnership with the global Workplace Experience team, including: monthly office events, company celebrations, holiday parties, summer BBQs, happy hours. 
• Act as WE team point-of-contact for new hires in London and any visiting employees. 
• Take ownership of global Workplace programs, as assigned. To include: Food, Events, Facilities, Visitor Experience. Implement processes to keep programs on track, monitor progress and feedback back to the wider People Org. 
• Lead with data. Collect and share insights on tracked metrics to drive decision making.
• Maintain physical security by following internal procedures and liaising with building management as needed.
• Ensure the office is compliant with all Health & Safety regulations. Organising First Aid & Fire Warden training for Intercom staff. Working with building management in relation to health and safety issues, such as fire drills.

What skills do I need? 📖

• 5+ years of related experience (Workplace Experience, Office Management), preferably in tech environment
• Consistent track record of building & nurturing workplace experience in a fast-paced, scrappy environment.
• Experience driving and delivering engaging employee events from ideation to execution
• Strong project/program management experience, ideally within a Workplace team.
• Vendor management experience within an office/workplace environment.
• Collaborative working style, passionate about sharing ideas & feedback and working towards a common goal.
• Demonstrably self-motivated and autonomous. Comfortable with ambiguity.
• Proven ability to build relationships cross-functionally and across all levels of the business.
• Digitally-minded, experience with GSuite (mail, calendar, drive, docs) and Slack are essential. Coda, Asana, Envoy & OfficeSpace would be a big plus. 

Who am I? 🙌

• Proactive and autonomous - takes initiative to go above and beyond. Looks for new ideas and creative solutions to overcome challenges. Sees what needs to be done and does it.
• Passionate about people - warm and personable. Genuinely cares about creating spaces where people love to work. Finds opportunities to surprise and delight employees.
• Excellent communicator - both written and verbal.  Loves face-to-face interaction, but equally strong over email or Slack.Comfortable creating & presenting slide decks and documentation.
• Highly-organised multitasker - able to prioritise and manage multiple projects at once. Works well under pressure with excellent attention to detail and strong bias for action.
• Positive make-it-happen attitude - quick to pivot to meet changing needs. Thrives in an environment where needs and priorities can change unexpectedly.
• A team player - loves working as part of a global team, collaborating with teammates to drive results and win as a team. 
• Highly ambitious - holds themselves and others to a high bar. Shares and receives feedback openly. 
• Local expert - need a restaurant recommendation, information about local transport options or ideas for team off-site events - you’ve got it covered. You have your city dialled in and you’re happy to share your knowledge!!

Benefits 😍

We are a well treated bunch, with awesome benefits! If there’s something important to you that’s not on this list, talk to us! :)

• Competitive salary and equity in a fast-growing start-up
• We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
• Regular compensation reviews - we reward great work!
• Pension scheme & match up to 4%
• Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
• Open vacation policy and flexible holidays so you can take time off when you need it
• Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
• If you’re cycling, we’ve got you covered on the Cycle-to-Work Scheme. With secure bike storage too 
• MacBooks are our standard, but we also offer Windows for certain roles when needed.